Why rent a meeting room in a world of teleworking and connected tools? Hybrid working is on the rise, but it’s also creating new challenges. Hourly meeting rooms are the answer to creating new modes of collaboration. These work and exchange spaces are also a way ofmaintaining privileged relationships with your partners and customers. In this article, we take a fresh look at how people, corporate culture and efficiency come together.
Renting a meeting room: operation seduction
A rental meeting room provides a space perfectly suited to the challenges of your meeting. Why limit yourself to a cramped, sometimes cold venue? To achieve the right atmosphere, choose the right environment.
A convincing tool
Do you have a new customer to convert, a fund-raising project to carry out or a network to maintain? At any point in your company’s life, you may need to reassure or convince your partners. To do so, it’s essential to bring together all the external conditions in your favor.
Emotions and sensations can be influenced. The senses and pleasure play a fundamental role in the ability to memorize information. Our advice: make a positive impression to create a lasting memory in your audience.
There are several criteria for this:
- rent a room with unique furniture: local, handmade, made-to-measure, designer, upcycled, etc.
- consider accessibility of premises: ease of movement (ramp, elevator), integrated parking, sound and image also adapted to disabilities
- allocate quality time: time for formal business in a meeting room, and time for freer exchanges in a catering area or a private room such as Café Working.
Making the most of your business meetings will always work in your favor. If you receive your partners in a privileged setting, you’ll win their loyalty and strengthen your image.
A space for bonding
It’s difficult to build trusting relationships between employees via email exchanges. So it’s essential to recreate those beneficial connections at work. A meeting room for hire is just one step towards a more informal, welcoming atmosphere. In your search, select a venue that is at the heart of a complete infrastructure.
There’s nothing like a good meal or a cup of coffee accompanied by pastries to relax and start a conversation. Human interaction loses its spontaneity when you work at a distance or at a different pace. Offer a place to meet and exchange ideas that’s out of the ordinary.
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Fostering a corporate culture
Renting a meeting room is also a way of bringing your teams together around a common vision or state of mind. Once again, you need to be able to create the right conditions for such a moment. It will be easier to convey your message, your convictions or your values in an external environment.
Going beyond company boundaries can be very effective:
- Organize a professional event that reflects your personality, in a location that speaks for you through its energy, location and even openness;
- bring your employees into a more personal and authentic dimension of yourself;
- give them the means and the time to express themselves, to be heard and to participate in a different way in the life of the group.
Your resources will be sensitive to such an approach, so look after them and surprise them! You’ll then see the benefits in terms of fulfillment and investment.
Encouraging initiative
What if this time, meeting rooms were reserved for your employees? You can rent creative work spaces, such as idea labs or brainstorming rooms. Reserve a meeting room for the day for your employees. Offer them a new playground, detached from management.
The keys to creating a great group dynamic are :
- autonomy, in other words, delegate responsibility and innovation;
- well-being: an original, modular and well-equipped venue;
- openness to the outside world.
On this last point, it should be pointed out that human beings are strongly influenced by their environment. A green setting or an unobstructed view has an immediate impact on a brain in the midst of a creative process. It would be a shame to deprive yourself of the benefits of an outdoor break, wouldn’t it?
Also consider the room’s connectivity (top-of-the-range videoconferencing) to integrate all employees, whether they’re on the move, teleworking or otherwise. In a changing economy, be flexible.
An on-demand meeting room to support your resources
The role of a good manager is primarily to support his or her teams. By this we mean being able to listen to others when they have difficulties, explaining the framework and objectives of their mission, rewarding their successes and helping them to improve their skills. In an open space or in a manager’s office, communication can be limited or difficult.
Crisis management
A major dissatisfied customer, mounting delays or a factory fire, and stress is spreading through the ranks. To implement your crisis exit plan, you’ll need to rely on :
- excellent communication (transparency, regularity, follow-up);
- your ability to reassure ;
- effective sharing of priority actions.
On-demand meeting rooms offer a free, confidential space away from internal tensions. First of all, leaving your premises and meeting in a soothing setting will take the pressure off, and you’ll be able to capitalize on the event.
Have you ever thought of managing conflict in a detached environment? Mediation is a recognized technique that requires a safe, neutral and independent environment. It’s a simple way of reducing negative emotions and facilitating exchanges.
Recruit and train
What if you could find a comfortable and beautiful place to welcome your new recruits? Candidates are looking for a fulfilling and flexible job. So it’s time to transform the world of work, starting with recruitment methods. To make a strong, modern impression, you can rent a meeting room for your job interviews.
At each stage, your space requirements change:
- group pre-selection requiring travel ;
- an interview based on a case study, where concentration and silence will be the order of the day;
- a final tour in a luminous setting that invites confidence.
Once your teams have been built up, they will need to evolve internally. Training must take place in a place that invites reflection. The quality and diversity of seating heights are essential. Professional learning is often based on real-life situations. Think about renting a room that can be transformed in no time at all.
In many ways, renting a meeting room is a response to hybrid working, to a thirst for reconnection. But not just any meeting room. Each objective, each interlocutor, has its own ideal environment. You’ll need to define your needs both inside and outside this space. Find out how our meeting rooms can help you enhance the employee experience or win over your customers.
Stay connected!
Article written by Elorri Thicoïpé
[i] https://www.gallup.com/workplace/236213/why-need-best-friends-work.aspx